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Portfolio Manager Tech Lead

  • Location: ,
  • Start Date: 11/18/2021
  • Job ID: 21-00758
  • Posting Date: 11/18/2021
  • Job Type: Contract
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Directs lifecycle activities including selection, implementation, and upgrade of a collection of solutions in an assigned portfolio. Oversee the effectiveness of the assigned portfolio against the business strategy and roadmap. Provides technical leadership in the planning, development, implementation and operational support processes of new business solutions and enhancements of existing application software/infrastructure in the assigned portfolio

1. Maintain strategic alignment
Work collaboratively with Global portfolio management and business analysis peers to maintain the strategic IT project portfolio alignment with Business and IT strategy
Manages the investment portfolio and ensure that all planned investments are aligned with the business and IT stakeholders and have executive stakeholder commitment
Continuously evaluate, prioritize and optimize IT investment portfolio based on strategic value, business needs, cost/benefits and critical risk across all regions. The portfolio manager ensures that Investment evaluation process meets investment standards and criteria and has the proper authorization level.
Continuously review the project investment portfolio to identify and exploit synergies, eliminate duplication across all regions and between individuals programs.
Reviews and assess strategic project initiation deliverables such business cases on strategic justification and risk.
Manages resources to support demand. Ensure that the "solution teams " efforts are properly scheduled and staffed, that all staff are properly allocated to ensure that commitments are met as scheduled and within budget. Organize and direct the "solution team " and third-party providers in the planning, development, implementation and operations support of systems to support the assigned portfolio in alignment with the IM strategic roadmap Metric
Business stakeholder satisfaction regarding IT business alignment on project portfolio
Time Spent
40%

2. Integrated planning and road mapping
Scheduling of programs and projects that best support the strategic intent of IT
Scheduling of projects based on financial and strategic justifications in close cooperation with business and IT stakeholders
Identification of direct and indirect dependencies
Updates and maintain the integrated portfolio roadmap based on latest changes on project and program level
Facilitates integrated planning sessions across domains
Communication of a multi-layered portfolio plan
Coordinates with Leadership, Project Managers, vendors and Business Consultants to allocate resources to areas within the portfolio in need of most improvement. Balance the resources across projects and operating units to optimize benefits delivery to the business
Responsible for cost consequence within portfolio. Study, analyze, and define the impact of business needs on the system components and its interfaces to provide maximum benefits from each system and drive Total Cost of Ownership (TCO).
Metric
Accurate and realistic portfolio plan
Percentage of deviations from the portfolio plan
Time Spent
30%

3. Monitor and report on project portfolio
Analyze and report on the performance of the project portfolio and individual programs throughout the entire lifecycle
Continuously monitor and track the full IT project portfolio, its progress and performance and the successful development of the required business and IT capabilities
Tracking, mitigation of critical and portfolio-wide risks and issues and escalation to the appropriate IT leadership meetings. Monitor overall risk profile of project portfolio
Co-ordination of critical project interdependencies to safeguard the coherent and integrated definition, planning and delivery of the portfolio
Provides senior IT and business leadership with accurate view of the project/investment portfolio based on appropriate performance targets allowing them to make rapid and effective decisions
Ensures life cycle assessment for selected portfolio components occurs, determining remaining useful life of hardware/software components based on business functionality, technical architecture, vendor strategies, competitor activities, and package alternatives Metric
Ability of senior management to take rapid and informed decisions on the project portfolio
Time Spent
20%

4. Quality Assurance
Ensure delivery across the project portfolio that is in line with quality standards, for prioritized projects
Identify projects that require independent quality assurance (e.g. high risk, high value projects)
Facilitates stage-gates for strategic high risk projects in the portfolio
Develop portfolio quality assurance framework, standards and tooling.
Support the delivery of project quality assurance (e.g. peer reviews) Metric
All high risk projects have sufficient quality assurance to avoid disruptive deviations
Time Spent
5%

5. Monitor benefits achievement
Report on actual benefits realization based on the approved business case
Benefits tracking: initiate the process to monitor actual benefit realization in the business after project implementation
Evaluates if business benefits significantly deviate from expected benefits, escalate issues to the appropriate party and implement lessons learned in the portfolio prioritization process. Metric
Percent of investments where realized benefits have been measured and compared to business case
Time Spent
5%

Organizational context
The main difference between a Senior Portfolio Manager and an Portfolio Manager is the size of the portfolio, and the number of projects:
Guidelines are Business Strategy (the promises and six Strategic Pillars), and the IT Strategy, architecture roadmap and budget.
This role exists both on a global level as well as on Operating Unit level
Framework & guidelines: Implement new application with limited technical, application, and business resources, while working toward an aggressive implementation date. How to juggle the resources? Project coordination and prioritization of around 30 or more projects or activities concurrently ensuring regulatory, "Keep the Lights On' KLO work gets the proper attention. What is the sequence of work? How to use the resources most effectively. Know when to push back.
Financial dimension: 5M to 10M expense budget, 5M to 20M capital budget. Responsible for the business case development for planning of initiatives and the financial management of expenditures within budget. Is accountable for the first level of approval for the bill of authority.
Degree of latitude: This position has the authority to recommend the solution to a particular business problem, based on a set of requirements ensuring that it meets the Enterprise Architectural Guidelines and Principles. This position has authority to assign work to 3rd party suppliers. This position has the authority to recommend staff assignments to meet the needs of the team. Contractual disputes unresolved at this level will be escalated according to the established governance process.
Interactions and relationships:

Differentiating criteria

Complexity Manage the technical portfolio at Corporate Functions level
Impact Company critical / risk: high

Impact: company wide
Scope Focus on all business domains and on the full portfolio of Corporate Functions in-flight projects and the 3 month 1 year pipeline
Autonomy Independent professional, giving technical direction to team members
Social Interaction External and Internal focus
Leading in
Inspiring
Dealing with ambiguity
Directing Business Value
Customer Focus
Demonstrate business relevance to business management
Strong communicator with mid-level leadership members on strategic topics, adding value to vision and strategy
Management Role Indirect via technical leadership

Requirements

Expertise/ language/ functional skills Fluent English (word and writing);
Analytical skills;
Strong facilitator skills in improvement processes;
Strong in strategic topics, adding value to vision and strategy
Education Relevant Bachelor/Master degree (e.g. Business Administration, IT Management)
8-10 years progressively responsible technical leadership experience in IT
Experience This role must have knowledge of retail grocery and the technology that supports that environment including topics in Security, Network, Technical Design, and Quality Assurance.
They should have demonstrated knowledge of current and emerging technology and trends.
Proficiency in using structured systems development methods and techniques. Process knowledge/ thinking ( General Architect).
Experience with Windows server based applications, SQL Databases, some .Net experience is a plus.
Posted by Aaron Goldblatt
Technical Resource Manager
(800) 821-4644 x

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