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Purchasing/EDI Analyst

  • Location: Matawan, NJ
  • Start Date: 9/2/2021
  • Job ID: 21-00550
  • Posting Date: 9/2/2021
  • Job Type: Direct Placement
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SUMMARY:
The Purchasing Analyst is responsible for coordinating, managing, and maintaining all purchase activity between and their Suppliers to ensure they are paid accurately and timely. They will also serve as the liaison between internal departments (IT, Pricing, Master Data, Merchandising and Finance) and the stores to ensure that orders are processed timely and completely. Also, addressing any credit issues that may arise. They will understand all EDI processes/documents to effectively interact with our internal IT department, the external EDI provider, and suppliers to implement/manage changes, apply corrections, and resolve issues.

JOB DESCRIPTION:
  • Liaison between stores and HQ finance department for billing discrepancies.
    • Assist stores that need help reconciling their supplier delivery paperwork with the corresponding SAP reports (shipper statements & invoices)
    • Ensure credits are received from supplier and/or deducted as needed (e.g., case shortages, damages, etc.)
  • Participates in the external annual audit, providing support as needed to the finance department related to invoicing, sales, and purchase orders
  • Develops and documents business processes and accounting policies to maintain and strengthen internal controls
    • Reviews, maintains and updates as needed
  • Participates in SAP enhancements by documenting requirements and testing
  • Prepares/creates ad-hoc reports to support all business functions and decision making as needed
  • Coordinate with Master Data/Pricing/Merchandising Departments (via SAP)
    • Ensure that articles are set up correctly and available to order
    • Pricing/cost timing of price changes are completed
    • Support new item set up process
  • Liaison to suppliers to ensure:
    • New central billed vendors are onboarded successfully
    • Goods are received, billed, and credited accurately and timely
    • EDI issues are uncovered, and corrections applied (i.e., error handling)
    • i. SPS liaison for technical issues
    • On-going audit of supplier submissions (i.e., EDI/item review)
  • Store Ordering
    • Ensure new stores are onboarded successfully
    • PO matching process/research to SO/ASN
    • Help managing cancellations of orders (e.g., snowstorms)
    • Ensure credits are issued as needed accurately and timely
    • Address questions/issues from the stores

EDUCATION
  • Bachelor's Degree in accounting/Finance, Supply Chain Management, or related field

SKILLS & EXPERIENCE
  • Minimum of 3 - 5 years of experience using SAP in the areas of Accounts Payable & Accounts Receivable
  • Minimum of 1 - 4 years of experience in Procurement and/or Consumer Retail sales
  • Understanding of supply chain management, document flow and interaction
  • Proficient knowledge of Excel, Word, and PowerPoint
  • Knowledge of SAP (or another ERP package) preferred
  • Knowledge/understanding of EDI documents and process (e.g., 810, 812, 850, etc.)
  • Excellent written and verbal communication skills; presentation skills preferred
  • Well-organized and detail-oriented
  • Highly accurate and analytical
  • Must be a team player
  • Ability to multitask in a high paced and high-volume environment
Posted by Matthew Lemay
Technical Recruiter
(800) 821-4644 x

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